Job posted: 05/16/26
Compensation: $55,000

The Director of Admissions & Registrar fulfills the mission of Calvary Christian School by planning, guiding, and evaluating the school’s admissions and enrollment processes while maintaining accurate student records and academic data. This dual role ensures a seamless experience for families from inquiry through graduation by integrating admissions, enrollment, and registrar functions under one coordinated system.

The director is an organized, relational, and detail-oriented professional who thrives in a fast-paced environment, balancing family engagement with data integrity and operational excellence.

Main Job Tasks and Responsibilities

• Fully manage and track enrollment and admissions process from inquiry to enrollment in FACTS SIS.
• Creates marketing materials for enrollment, tours, and social media  including but not limited to admissions packets, postcards, flyers, and other marketing materials
• Organizes and maintains the student file system on each student from application to enrollment to withdrawal.
• Understands state requirements for student enrollment and records.
• Attend outside enrollment functions in the community to bridge feeder schools for Kindergarten, 6th grade, and high school.  
• Assist the Head of School in creating an annual report for all stakeholders each November.
• Collaborates effectively with the Head of School, Principals, parents, teachers and school associations.
• Represent and maintain the school’s image and reputation professionally.
• Prepare for the upcoming school year during the summer, including admission events; Boo Hoo Yahoo, Back 2 School Fair, new family meet the principal events, open house events.
• Oversees the continuous enrollment process for current families in coordination with the school business department.
• Initiates the new student's cumulative record during the enrollment process using FACT SIS
• Creates and oversees classroom back-to-school supply lists.
• Communicates effectively with the faculty and staff and informs them of upcoming admission events.
• Demonstrates professionalism in conduct, demeanor, and work habits
• May be required to work some nights and weekends
• Manages room reservations for admission events and needs
• Other duties as assigned by the Head of School

Registrar Duties

• Maintain accurate student records, transcripts, and enrollment documentation in compliance with school policies and state regulations.
• Oversee student data integrity within the Student Information System (FACTS, PowerSchool, or similar).
• Process enrollment changes, withdrawals, and transfers promptly and accurately.
• Prepare official transcripts, report cards, and academic records for internal and external requests.
• Ensure confidentiality and secure handling of student information.

Academic Operations

• Coordinate course registration and scheduling for grades PreK–12.
• Support graduation audits and verify academic requirements for seniors.
• Manage grade reporting cycles and assist teachers with SIS data entry and corrections.
• Generate academic reports for leadership, accreditation, and compliance

Education and Experience

• Bachelor’s degree
• Experience in admissions, registrar or school administration roles

Key Competencies

• Christian character and a strong personal relationship with God
• Positive, encouraging attitude
• Strong attention to detail and ability to multitask
• Effective verbal and written communication skills
• Organization skills
• High level of discretion and confidentiality
• Skill in job-appropriate technology
• Skill in critical thinking and planning

Relationships
Number of people supervised: None

Physical Requirements
The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Benefits

• School Tuition
• Health/Dental insurance
• Vision Insurance
• Flex Plan
• Short-term Disability
• Long-term Disability
• Life/AD&D Insurance
• Paid Time Off