Job posted: 12-7-22

The part-time Administrative Assistant for Assimilation and Next Steps Ministry  ensures that people taking a next step at Calvary can do so in a clear, simple, and effective way as we help people to know God, find freedom, discover purpose, and make a difference.

Main Job Tasks & Responsibilities

• Help organize and plan activities and events.
• Answer overseeing director’s telephone calls and give information to callers/schedule general appointments.
• Greet scheduled visitors and conduct to appropriate area or person.
• Submit electronic requests to various departments for sound, equipment, personnel, printed items, bulletin announcements, etc.
• Submit electronic requisitions for rooms, vehicles, and booth reservations.
• Submit catering orders for departmental events.
• Prepare mailings/mail merges (letters/postcards/emails).
• Prepare check requests, collect payments, and prepare deposits for Business Office.
• Disseminate information of and follow-up with prospective volunteers.
• Organize and maintain file system, and file correspondence and other records.
• Order and maintain supplies, and arrange for equipment maintenance.
• Provide backup for switchboard, as needed.
• Assist with workflows for Connections and Growth Track
• Perform other duties as required

Key Competencies

• A passion for discipleship and seeing people take next steps on their journey with Jesus
• Excellent administrative and interpersonal skills
• A love for efficient systems and an ability to build them
• An analytical mind and experience building metrics dashboards
• Team-building experience
• A desire for continuous improvement
• General proficiency with technology and apps, including Microsoft Office

Education and Experience

• High school diploma, or at least two to three years of related experience and/or training; or equivalent combination of education and experience.
• Programs – knowledge and experience of the Internet and Microsoft Office software and office equipment.

Relationships
Number of people supervised: 0

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.