Athletic Director

Full time, Calvary Christian School

Job posted: 12-15-22

The Athletic Director is committed to fulfilling our mission within our community of students and families through developing and implementing a robust athletics program for 5th - 8th grades. The athletic program provides student-athletes a quality sports experience in a whole-life learning and Biblically integrated environment. The role also includes all aspects of teaching, classroom management, and student/parent interactions.

Main Job Tasks and Responsibilities
  • Manage all aspects of the athletic department with integrity, professionalism, and an intentional mission focus
  • Manage athletic budgeting and fundraising
  • Manage an administrative leadership team within the athletic department
  • Proactively communicate and respond on behalf of the school utilizing objective, professional, and mission-supported interpersonal skills
  • Create and maintain an athletic administrative structure that strives for early fundamental skill development and a passion/love of the game
  • Ensure compliance with all school, division, and government regulations
  • Manage and uphold standards for academics, sportsmanship, and respect for student-athletes and coaches
  • Manage each sport and coach equitably
  • Respectfully support the mission and policies of the school in words and in action
  • Routinely communicate with the Business Manager to create, evaluate, critique, and independently manage the athletic budgets and to ensure proper and careful tracking of revenue and expenses in compliance with all applicable policies and requirements in alignment with the Christ-centered mission of CCS
  • Act as an administrative liaison to Calvary Sports
  • Evaluate and update Sports policies and guidelines
  • Provide consistent, proactive, and strategic insight to Administration regarding the athletic program (staffing, communication, safety, facilities, vision, budget, and training)
  • Build community and media relations for CCS Athletics

Administrative Oversight
  • Athletic budget and all athletic-related finances and fundraising
  • Athletic handbook(s) management and proactive communication
  • Game officials scheduling, hosting, and accountability
  • Conference and State recognition compliance, representation, and management
  • Facility reservation management
  • Facility maintenance management
  • Social Media presence and promotion for sports, coaches, and athletes
  • Athlete mentoring and discipleship program
  • Coaches professional development, mentoring, and discipleship program
  • Proactive cycle of continuous maintenance and improvement of CCS’s athletic programming and facilities
  • Athlete academic and behavior oversight and management in partnership with Administration and school policies
  • Athletic-related vendor vetting and implementation with administrative approval
  • Inventory of all athletic equipment and uniforms
  • Athletic equipment storage
  • Evaluation of all athletic facilities and equipment on an annual basis with recommendations to the administration regarding maintenance, capital improvements, and purchasing
  • Game administrator scheduling, management, and timely communication
  • Personnel for all games (officials, scorekeepers, announcers, security, etc.)
  • Practice schedules and locations communication promptly, and management of conflicts as necessary
  • Strategic opportunities for programs/camps
  • Management for all programs/camps
  • Management of elementary and intramural sports
  • Seasonal sports pictures for all sports
  • Gym/field set up and breakdown assignments and management for all athletic events
  • Transportation of student-athletes for sporting events with volunteer drivers
  • Bus scheduling and transportation; manage the reservation process for all school-related and external events
  • CDL licensing requirement and management
  • Strength & Conditioning and Wellness academic program management and liaison

Personnel Management
  • Delegate and manage proactively and appropriately so that the Athletic Director can fully fulfill administrative responsibilities and program vision and development
  • Ensure that all athletic positions have a clear job description that is communicated in advance and formally evaluated by these standards annually, and as needed
  • Create and conduct a comprehensive evaluation process for all coaches with timely analysis and feedback to promote ministry and professional growth and development
  • Oversee, in collaboration with the Administration, the hiring and firing of all coaches according to CCS’s mission and expected standards of conduct, performance, and compliance
  • Identify and provide needed, adequate, and consistent training for coaches - professional development should focus on promoting professionalism, integrity, mission focus, as well as knowledge and expertise of their specific sport(s)
  • Manage staff and coaches to respectfully perform tasks according to the school’s mission and policies

Key Competencies
  • Be in whole-hearted agreement with the school’s Statement of Faith
  • Be a "born-again" Christian who knows the Lord Jesus Christ as Savior (John 3:3, 1 Peter 1:23).
  • Be a Christian role model in attitude, speech, and action toward others. This includes being committed to God’s Biblical standards for sexual conduct
  • Have the spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go”
  • An active Christian testimony and church involvement
  • A desire to join a Christ-centered education community in ministry as a transformational leader
  • Excellent management skills
  • Excellent verbal, written, and interpersonal communication skills
  • Excellent organizational skills
  • Ability to execute long range plans and manage the details of implementation

Education and Experience
  • Bachelor’s degree or above in education or a related field
  • 2+ years working in education as an administrator or educator or 4+ years working in a field related to the position’s job responsibilities
  • Computer proficiency: database, word processing, etc.
  • Budget management experience
  • Fundraising experience preferred

People supervised: P.E. Teachers and Athletic Coaches

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.